On-site Contact

I will be on site beginning Tuesday, October 27 through Sunday, November 1 and only available by mobile phone, (410) 245-8746. Should you be unable to contact me and need immediate assistance, please contact Leslie Palmblad at (407) 810-2386.

Thanks again for participating and I look forward to an exciting day of competition.

Sincerely,

Miller J. Roberts, III
Chief of Staff
Career Communications Group, Inc.
729 E. Pratt Street, 5th Floor
Baltimore, MD 21202
410-244-7101 ext. 124
mroberts@ccgmag.com
www.ccgmag.com
www.twitter.com/WOCTechnology

General Location Information
Location: Trinity Hall II, Hilton Anatole Hotel; 2201 Stemmons Freeway, Dallas, 75207 Phone – (214) 748 1200; Website – www.hiltonanatole.com

Emergency Contact: Miller Roberts, Chief of Staff, Career Communications Group, 410-245-8746

Competition Hosts: IBM, US Navy, VEX Robotics, Women of Color Magazine


Arrival
Since your team will be arriving before the convention floor officially opens, it is imperative that you follow the arrival traffic pattern listed below.

Once you arrive at the Hilton Anatole, proceed to Wycliff and make a left. Travel about 50 feet and you will see the Trinity parking lot on your left. Free parking has been arranged for the robotics teams in this lot only. This parking lot is also closest to the door that teams must use to enter the building.

All teams must enter the convention hall through the back service door. There will be signage and a security guard stationed at the door to provide direction. The guard will be posted at this door starting at 7:30 AM. Teams will be led to the Trinity Hall II foyer where registration will take place.

After teams have registered, we will run a few safety checks and trial competitions prior to the start of the competition. If we are able to register everyone in a timely fashion, we may begin the first two competition rounds prior to the opening ceremony, which will begin at 10:00 AM.

**Please note that we would like to register all teams promptly at 8:15 AM and we ask that you plan your travel so that your team arrives no later than 8:15 AM.


Meals
Due to our agreement with the competition site, teams will not be able to bring outside food onto the Hilton Anatole property. Career Communications Group will provide a $12 lunch voucher to each robotics team member. I ask that coaches send me an email (mroberts@ccgmag.com) with the number of team members including chaperones so I can order the lunch vouchers. Also, please forward a list of the competitors' names so that I can prepare badges. Competitors are encouraged to bring a little spending money for additional snacks.


Competition Streaming on the Internet
Every effort will be made to stream the competition live here.

Come Prepared for a Great Day of Competition

This year's VEX challenge, Clean Sweep, is causing quite a stir. The most exciting and complicated challenge yet, Clean Sweep has all the competitors brainstorming about the best strategies and uses of the game's many pieces. Check out all the conversation on the official VEX Forum.


Student Ambassadors Needed 11 AM - 1 PM
During the course of the competition, there will be several VIP spectators and in order to ensure that they experience the full flavor of the competition, I would like select VIPs to take a brief tour with a robotics competitor. I am asking each team to provide one student who could work a 20 minute shift to give 2 or 3 tours. These shifts would be determined on competition day so that we can ensure the student is not away from his/her team during a crucial time. The student should take this opportunity to explain the game, tour the team pits, talk about their experience with VEX and market their team. A brief information packet will be prepared for the student.


About the Women of Color STEM Conference
The Women of Color STEM Conference is the only multi-cultural celebration and recognition event held to honor the significant achievements of women in technology. This year’s conference, to be held October 29 - November 1, in Dallas, TX at the Hilton Anatole Hotel, seeks to attract male and female minority students and professionals from across the country. Conference participants can look forward to a spectacular Women of Color Awards Gala and Dinner, informative seminars, one of the country’s top internship and job fairs, and endless networking opportunities. Additional information about this event can be found at www.womenofcolor.net and the electronic edition of the conference's magazine can be found here.

8:15 AM: Team Registration Begins - Teams will be allowed to enter their workstations.
10:00 AM: Opening Ceremony
10:15 AM: Qualifying Matches Begin
11:00 AM: Student Ambassadors Available to Provide Tours
1:00 PM: Alliance Match-Up Released
1:10 PM: Competition Intermission
2:15 PM: Semi-Final Matches Begin
2:45 PM: Awards Ceremony & Championship Match